This policy is concerned with the protection of personal information only. Personal information includes any data that can be used to identify you as an individual, including your name, income, personal opinion, interests, home contact information, identification numbers, user IDs, passwords, ethnic origin, and age. However, under Canadian law, in a business context, personal information does not include the name, job title, business address, or business telephone number of any employee in an organization.
This policy describes the following practices:
- Collecting information
- Sharing your personal information
- Maintaining your personal information
We collect information about you in the following ways
As part of your registration and preference choices for Cyber Smart Canada Canada’s software and services
Cyber Smart Canada offers the ability for you to choose options respecting the features of the services that you use. The amount and level of detail of the information you provide is completely up to you, so that you control the type of content that is sent to you by Cyber Smart Canada, to best suit your needs and to reflect the permissions given to you by your customers. Additionally, we will require your name, address, telephone number, banking information, and/or credit card information for billing purposes, and you will also be provided with a user ID and a password, or the ability to create a user ID and/or password. This information is kept confidential and stored securely by Cyber Smart Canada.
Automatically by Cyber Smart Canada’s software and services
Cyber Smart Canada’s software and services contain features that automatically collect information from users, such as usage statistics, and other tracking information, from which it may be possible to identify individual users. We therefore treat as personal information. Additionally, use of Cyber Smart Canada’s website and/or software may result in the collection of technical information such as your computer’s IP address, operating system, browser name/version, the referring web page, requested page, date/time, and sometimes a “cookie” (which can be disabled using your browser preferences); such information is used to help us understand the overall usage pattern of our website and software.
As part of your use of Cyber Smart Canada’s software and services
You have the ability to post information through Cyber Smart Canada’s services, such as comments, that may be viewed by others within your organization, or by third parties, if you so choose. Please be advised that any personal information that you voluntarily post to any public forum or to any area where other users or third parties may legally access it, will NOT be considered confidential in any way, and Cyber Smart Canada will not have any obligation to protect it in a secured system or obtain your consent to its disclosure, as you will have made the decision to publicly post it. However, at your request, Cyber Smart Canada will be happy to change it, remove it, or restrict access to it (subject to technical feasibility) in order to protect the integrity of the personal information.
You contact Cyber Smart Canada directly
You respond to communications from Cyber Smart Canada
From time to time, Cyber Smart Canada may invite you to provide us with information for specific purposes. We may ask for this information through feedback features on our website or software; we may send out e-mail inviting feedback or offering products and services; or we may ask you for information concerning support of our products or services. Your response to these communications may require you to submit personal information and opinions.
Your information is obtained through a third party
Occasionally, Cyber Smart Canada will obtain information about you from third parties, such as mailing list providers, third party service providers, ISPs, or third party application or account providers. Third-party providers are responsible for obtaining consent for the release of personal information to us from those individuals identified on mailing lists, surveys, or through other collection methods.
Sharing your personal information
Subject to any exceptions stated above in the collection of information section, should Cyber Smart Canada collect any of your personal information, we will follow these practices regarding the distribution of that information.
Your personal information is always protected
Cyber Smart Canada uses reasonable precautions to protect personal information and store it securely. Access to your personal information is restricted to those personnel who need it, and Cyber Smart Canada takes reasonable steps to prevent the unauthorized use or disclosure of personal information.
Cyber Smart Canada only uses and discloses your personal information if it helps us facilitate your needs, improve our products and services, meet legal and regulatory requirements, or — to the limited extent possible — manage our internal business operations. Additionally, if there are any disclosure or use restrictions in your consent to the collection of your personal information, Cyber Smart Canada will abide by those restrictions (subject to the consent exceptions listed below).
For example, your credit card information will only be used to bill you for the services that you have authorized or used. Personal information provided as part of your use of Cyber Smart Canada’s services, including information contained in databases, will only be used to provide you with the services.
Cyber Smart Canada may combine your information with other information into an aggregate form, so your information no longer personally identifies you. We may then disclose the aggregate information to third parties, so they can obtain an overall picture of Cyber Smart Canada’s products, services, customer sectors and/or usage patterns.
We only share your information with your consent
Cyber Smart Canada provides your information to third parties only for purposes to which you have consented, and we require such third parties to keep your information confidential.
In a few situations, Cyber Smart Canada may be required to disclose your information without your prior consent. For example, Cyber Smart Canada may disclose your information if we are required to do so by law, or if we believe in good faith that such disclosure is necessary to:
- comply with law or legal process
- protect and defend our rights and property, or the rights and property of a third party
- protect against misuse or unauthorized use of any of Cyber Smart Canada’s products, software, services, or other proprietary materials
- protect the personal safety of any person
Cyber Smart Canada will always try to provide you with prior notice of such disclosure; however, such notice may not always be possible or reasonable given the circumstances.
Maintaining your personal information
Cyber Smart Canada has established the following practices regarding the maintenance of your personal information.
You can request access to your personal information at any time
If, for any reason, you wish to review your personal information that Cyber Smart Canada has in its possession, you can contact our Privacy Officer, who will be pleased to provide you with all your personal information that Cyber Smart Canada has on file.
You can request changes to your personal information at any time
Sometimes, it will be necessary for you to update your personal information Cyber Smart Canada has on file. For example, if you move or change banks or credit cards, you must update your information in order to keep receiving the services provided by Cyber Smart Canada.
If you wish to make any changes or corrections to your personal information, please contact our Privacy Officer who will implement the changes. This will help us ensure our records are always up-to-date.
You can opt out of communications at any time
Additionally, you always have the choice of whether you wish to receive information – such as e-mail updates – from Cyber Smart Canada . In some cases, you may do so simply by changing the preferences in the software application through which Cyber Smart Canada provides the services.
If you do choose to opt out of communications respecting products and services provided by Cyber Smart Canada , you may not obtain all the benefits we could otherwise provide, such as updates or warnings. Cyber Smart Canada will not have any liability to you for your loss of those benefits or any negative effects respecting your use of Cyber Smart Canada’s products or services.
You can request that your personal information be destroyed at any time
A situation may arise where you desire to have all of your personal information that is contained in Cyber Smart Canada’s records deleted or destroyed. If this is what you wish, please contact our Privacy Officer, who will take care of removing your personal information from all of Cyber Smart Canada’s records. However, there may be situations where we are obligated to retain one archival copy of your information to allow us to comply with laws or respond to legal processes. We will inform you of all such situations, and will only use your retained personal information to the limited extent necessary to comply with such laws or respond to legal processes.
Contacting our Privacy Officer